Job Purpose

We are seeking a highly organised and proactive Administrator to join our team and make an essential contribution to the UK Hub for Quantum Enhanced Positioning, Navigation and Timing (QEPNT).

QEPNT is a £26m research hub funded through Phase III of the UK’s National Quantum Technologies Programme (NQTP).  The Hub will build up the UK community & ecosystem for quantum-enabled PNT by bring­ing together experts from academia, industry & Government agencies to deliver the technologies required for national security, critical national in­frastructure, aerospace, connected & autono­mous vehicles (CAVs), and maritime & energy appli­cations.

The successful candidate will be responsible, in support of the QEPNT Hub Management Team, for proactively undertaking the day-to-day administration of the Hub to assist with the smooth delivery of the Hub’s objectives. This will be a rewarding, varied and interesting role within a highly prestigious, multi-partner grant based in the James Watt School of Engineering.

Main Duties and Responsibilities

1.  Provide high quality, varied and dedicated administrative support to the UK Hub for Quantum Enhanced Positioning, Navigation and Timing (QEPNT), supporting the PI, Hub Director, and Hub Management Team.

2.  Proactive management of the diary of the QEPNT Director, exercising conservable discretion and knowledge of the QEPNT Hub to ensure internal and external appointments are well planned and time is managed effectively,

3.  Facilitate, co-ordinate, and clerk a range of meetings, ensuring all necessary pre-meeting arrangements are in place, [e.g., booking of appropriate rooms; preparation and distribution of agenda and associated papers; post-meeting actions; completion of minutes etc.], as appropriate.

4.  Support the Hub Manager in gathering information and data from across the Hub partners to facilitate accurate reporting of KPIs, outputs and impact.

5.  Support the purchase of goods and services (non-claim related) via GU Internal Transaction hub.

6.  Organise travel and relevant insurances, visas, etc. for the Hub Management Team, liaising as necessary with travel agents, internal colleagues, and external institutions/companies. Prepare comprehensive itineraries in advance of travel.

7.  Actively support the QEPNT Marketing & Communications Manager with writing and posting content for the Hub social media channels, web site and other digital collateral, in alignment with the Hub’s Communications Strategy.

8.  Provide support to the Hub Management Team for the organisation of events, assisting with venue and catering bookings, booking travel for speakers, and assisting with the smooth delivery of events at the point of delivery.

9.  Contribute to a culture of continuous improvement by suggesting service improvements and implementing new processes to enhance quality of service.

10.  Engage in reasonable professional development activities as appropriate.

11.  Undertake and other reasonable duties as required by the Hub Management Team.

Knowledge, Qualifications, Skills and Experience

Knowledge and Qualifications

Essential

A1 Ability to demonstrate the competencies required to undertake the duties associated with this post, having acquired the necessary knowledge, skills, and experience in a similar role.

Scottish Credit and Qualification Framework Level 7 [Advanced Higher / Scottish Vocational Qualification Level 3, Higher National Certificate] or equivalent, and experience of personal development in a similar role.

A2 Excellent knowledge of Microsoft Packages (e.g., including Word, Excel, PowerPoint, Outlook, OneDrive and Teams).

Desirable: 

B1 Knowledge and understanding of UK Higher Education, particularly pertaining to research.

B2 Knowledge of University financial systems and processes.

Skills

Essential:

C1 Excellent communication and customer service skills, operating with diplomacy and discretion.

C2 Ability to work both independently and flexibly as part of a high performing team.

C3 Ability to plan, organise and prioritise effectively, respond to changes in demands and/or pressures, delivering work to standard and within deadlines.

C4 Ability to independently prioritise workload, take initiative with minimum supervision, and work to deadlines.

C5 Well developed and demonstrable team-working skills.

C6 Excellent written and verbal communication skills.

C7 Ability to use initiative and judgement to resolve issues and make informed decisions effectively.

C8 Excellent IT skills and a high level of numeracy.

Desirable: 

D1 Ability to engage with, and network effectively with relevant actors at varying levels of seniority across all sectors.

Experience 

Essential: 

E1 Experience of diary management for senior team members.

E2 Experience of clerking senior level meetings, and providing organisational support to external events, including conferences, public engagement activities, seminars, summer schools, or similar.

E3 Experience of supporting marketing & communications activities and contributing content for social media and the web.

E4 Experience in a relevant role (with qualifications or evidence of progression), and/or development gained from relevant work experience.

E5 Experience of applying judgement and following established policies and procedures.

Desirable: 

F1 Previous experience of supporting/advising academic staff in a busy, research-intensive environment.

Terms and Conditions

Salary will be Grade 5, £26,338 - £30,805 per annum.

This post is full time (35 hours per week), and has funding available until 30 November 2029 in the first instance.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension , benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community here.

We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.jobs.gla.ac.uk/benefits-salary-and-flexible-working for more information.

Closing Date: 22 April 2025 at 23:45