Job Purpose

Responsible for the planning, co-ordination and liaison and administrative implementation of all related activities in support of the British Association of Cancer Research (BACR) to ensure a high-quality provision is delivered.

Main Duties and Responsibilities

1.      Provide all encompassing, high-level administrative support and activity for the Officers of the British Association of Cancer Research (Prof Joanne Edwards, Prof Kevin Ryan, Prof Charlotte Bevan), liaising with BACR Head Office, as appropriate

2.      Proactive management of the diary, exercising conservable discretion and knowledge of the BACR Officers calendar, including awareness of team priorities to ensure internal and external appointments are well planned and time is  managed effectively.

3.      Facilitate and co-ordinate BACR-associated meetings, workshops and conferences, ensuring all necessary pre-meeting arrangements are in place, [e.g., booking of appropriate rooms; preparation and distribution of agenda and associated papers; post-meeting actions; preparation of minutes etc], as appropriate.  Attendance at such events as a representative and promoter of the BACR.

4.      Promotion of BACR-related events via relevant social media platforms (eg ‘Bluesky’, ‘X’, Facebook, Tiktok)

5.      Organise travel and relevant insurances, visas, etc liaising as necessary with UoG Selective Travel Hub, BACR colleagues, and external colleagues/institutions/companies. Prepare comprehensive itineraries in advance of travel.

6.      Active management of all correspondence [email, mail, phone calls, social media]. Deal efficiently with a high-volume inbox, prioritising emails and dealing independently with those which can be actioned/progressed.

7.      Responsible for drafting reports, letters and emails as required.

8.      Contribute to a culture of continuous improvement by suggesting service improvements and implementing new processes to enhance quality of service.

9.      Engage in reasonable professional development activities as appropriate.

10.   Undertake and other reasonable duties as required by the team.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential

A1      Either ability to demonstrate the competencies required to undertake the duties associated with this post, having acquired the necessary knowledge and skills in a similar role. OR Scottish Credit and Qualification Framework Level 7 [Advanced Higher / Scottish Vocational Qualification Level 3, Higher National Certificate] or equivalent, and experience of personal development in a similar role.

A2        Excellent knowledge of Microsoft Packages (e.g., including Word, Excel, PowerPoint, Outlook, and OneDrive.

Skills

Essential

C1       Excellent communication and customer service skills, operating with diplomacy and discretion.

C2       Ability to plan, organise and prioritise effectively, respond to changes in demands and/or pressures, delivering work to standard and within deadlines.

C3       Ability to work both independently and flexibly as part of a high performing team with excellent stakeholder management skills

Experience

Essential

E1       Experience of working in an office environment, and the capability to work flexibly and remotely, when possible

E2       Experience of applying judgement, policies, and procedures.

E3       Experience of event management

E4       Experience of organisational and diary management.

E5       Experience of financial & budget management

Desirable

F1       Experience of use of social media platforms for promotional purposes

Terms and Conditions

Salary will be Grade 5, £26,338 - £30,805 per annum.

This post is full time and Open Ended with funding available for up to 60 months from start date.

Closing date: 23:45 on Tuesday 22nd April 2025

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As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension , benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community here.

We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.jobs.gla.ac.uk/benefits-salary-and-flexible-workingfor more information.