Job Purpose

Working as a member of a dynamic Professional Services team at the College of the Social Sciences, the Project Officer will provide comprehensive project support to the Urban Big Data Centre (UBDC) across research grants held by the Centre, as well as other projects as required.

The postholder will join UBDC, and the role will provide the opportunity to play an integral part in the success of several important projects, liaising closely with project partners in the UK and internationally. The role will be varied, and duties will include end-to-end project management, project delivery monitoring, organisation of events and capacity building programmes, external communications, coordinating project reports, planning and organisation of board meetings, and other high-level administrative duties as required.

This post is based at the UBDC, within the College of Social Sciences at the University of Glasgow. The postholder will work closely with the UBDC Director and Deputy Director and report to the Research Operations Manager, as part of the College of Social Sciences Management and Professional team.

Main Duties and Responsibilities

1.  To work closely with the UBDC Director and Deputy Director, as well as multiple external project partners, to ensure the effective delivery and management of a range of research grants.

2.  Propose, organise and manage events related to specific Centre research projects, as well as assisting with the delivery of other Centre events and capacity building programmes as required.

3.  Take the lead on liaising with project researchers and partners for monitoring deliverables and project management for a range of grant-funded projects and contribute to the development and communication of outcomes and impact.

4.  To provide strategic and operational advice to the UBDC Directors as to the delivery of project priorities.

5.  Develop and maintain external communications for UBDC and its research projects, using appropriate channels and working closely with the College of Social Sciences Communications team.

6.  To organise project meetings with international and national partners and produce minutes. Assist with clerking other UBDC meetings, as required.

7.  Contribute to monitoring and evaluation of project activities and produce written reports as required.

8.  Lead on monitoring income and expenditure, and financial reporting for a range of UBDC research projects, supporting the UBDC Directors with budgetary decision-making.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level) or equivalent relevant experience

A2 Experience of personal development in a similar role, or ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s).

Desirable:

B1 Familiarity with the challenges of working within a complex, multi-partner research project.

B2 Knowledge and experience of the challenges and opportunities of working on equitable international collaborations.

Skills

Essential:

C1 Proven excellent interpersonal and communication (oral and written) skills.

C2 Strong project management skills, with demonstratable knowledge of end-to-end Project Management methodologies and tools.

C3 A very high level of personal initiative with the ability to work proactively and often autonomously.

C4 Strong motivation and ability to work positively with others within the team and across the University.

C5 Proven ability to develop effective working relationships with colleagues and external partners.

C6 Ability to multi-task, assess priorities and work flexibly according to changing priorities.

C7 Capable of commanding the respect and attention of senior figures.

C8 Ability and experience of organising and delivering high-quality events.

C9 Sound judgement under pressure.

C10 Ability to work independently and exercise initiative in problem-solving.

C11 Excellent attention to detail and to the production of accurate, high-quality outputs.

C12 Ability to manage confidentiality and sensitive information appropriately.

C13 Strong IT skills consistent with the needs of the role (Microsoft Office, content management systems, CRM systems).

Experience

Essential:

E1 Relevant practical experience in a similar or related roles with qualifications noted above, or evidence of progression and development gained through appropriate period of relevant work experience.

E2 Experience of developing, implementing and delivering projects.

E3 Experience of budgetary management and monitoring.

E4 Experience of managing project deliverables, KPIs, and writing reports.

E5 Experience of organising and managing events, and high-level meetings.

Desirable:

F1 Experience of working in a higher education institution, ideally on complex multi-partner research projects.

F2 Experience with using software to support collaborative work and project management (e.g., MS teams, MS project, Trello, Miro, GitHub).

Terms and Conditions

Salary will be Grade 6, £33,482 - £37,174 per annum.

This post is full time (35 hours per week), and has funding for up to 2 years in the first instance.

The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK.  If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.

Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/for more information.

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Closing Date: 9 April 2025 at 23:45