Job Purpose

To provide a range of financial administrative support across the Tax, Treasury & Financial Reporting department to University colleagues, students and stakeholders.

Main Duties and Responsibilities

Treasury

a)  Preparation of bank reconciliations and management reporting.

*         Daily, weekly and/or monthly reconciliation of the University’s bank accounts, money market funds, other investment and payment service provider accounts, using initiative and knowledge to resolve issues independently

*         Preparation of the daily and weekly cash sheets, including expected cash flows, for review by the treasury manager and circulation to senior management

*         Matching of high volume payment service provider transactions

b)  Treasury movements.

*         Posting temporary deposit transactions

*         Calculating and posting interest accruals

*         Preparing and processing term deposit calculations

c)  Cash flow.

*         Using analytical skills for recording and reporting of income for Scottish Funding Council/Office for National Statistics purposes

d)  Exchange rates.

*         Updating daily FX rates in the financial ledger, and cross checking those entered by a team member

e)  Income and Payments.

*         Process manual payments, direct debits and standing orders in an accurate and timely manner and investigate and resolve any errors or unexpected payments

*         Process of BACS runs for all payments to suppliers on a weekly basis

*         Process of direct debit runs via BACS system

*         Process cheques (minimal payments made by cheques)

*         Facilitate physical cash distributions and collections to/from cash holders and the bank, in accordance with the requisite cash handling controls and protocols

*         Depositing cheques with the bank in line with requisite procedures

*         Checking the online banking portals for rejected payments, updating the trackers and working with accounts payable to allow these to be reissued

f)  Queries.

*         Responding to queries in the Treasury Mailbox and escalating as appropriate

*         Providing an efficient and effective response to departmental queries and ensuring the mailbox is kept organized and up to date

g)  Bank liaison.

*         Liaise with banks re rejected payments and service requirements and manage problems as they arise

h)  Bond interest payments.

*         Processing biannual bond interest payments to bond holders

*         Requesting data from suppliers, preparing supporting documentation and setting up payments within the financial system

Tax (Imports and Exports)

a) Coordination and control of import and export procedures.

*         Preparing and sending timely customs clearance instructions to shipping agents with correct Customs Procedure Codes to ensure VAT relief is obtained wherever possible

*         Liaising with the academic departments for required data and information for Customs clearances

b)  Support the Tax & Treasury Analysts, deliver effective & efficient support for internal import/export service users and import agents engaged by the University providing advice and guidance.

*         Manage the University’s Import mailbox filtering and escalate to Tax Analyst

*         Providing advice and support to the University community in relation to exports / imports

c) Responsible for maintaining delegated accounting records.

*         Processing entries in the Import Log with all required information.

*         Ensuring accurate data input in the import log and maintaining accurate and full records for auditing purposes

*         Reconciling the Import Log with the deferment statements from HMRC on a weekly basis

*         Working closely with other teams within and out with Finance Office to ensure refunds received from HMRC/shipping agents are reallocated to appropriate sub-projects

*         Preparing and completing the monthly deferment VAT and duty reallocation spreadsheet and uploading the journal to Agresso

Other

*         To undertake any other duties required by the Treasury Manager, Tax Analyst or other line management

*         Assisting with responding to audit queries for treasury and tax, from the external auditors and research funder audits

*         Assisting with physical mail and other tax and treasury support tasks

Knowledge/Qualifications, Skills, Experience

Knowledge/Qualifications

Essential:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or Scottish Credit and Qualification Framework level 5 or 6 or equivalent.

A2 Excellent knowledge of Microsoft applications, especially Excel.

A3 Knowledge of finance procedures, such as bank reconciliations.

Desirable:

B1 Working knowledge of Agresso accounting system.

B2 HNC or equivalent in a relevant discipline.

Skills

Essential:

C1 Excellent numeracy and Excel skills.

C2 High level of attention to detail and accuracy.

C3 Good standard of written English, with ability to draft correspondence, notes of meetings and reports and engage professionally with client group in this regard in a manner which enhances team reputation.

C4 Excellent verbal communication and interpersonal skills – ability to provide polite but assertive guidance or responses to departments

C5 Ability to work effectively and supportively within a small team.

C6 Strong ability to independently prioritise a diverse and busy workload.

C7 Ability to analyse data and appropriately present summary information.

C8 Ability to demonstrate initiative and decision making ability/judgement with regard to resolving issues and determining appropriate action.

Experience

Essential:

E1 Experience of working in a busy and high volume finance transactional environment.

E2 Experience of dealing effectively with a range of stakeholders, internal and external, using initiative to proactively resolve problems arising.

E3 Experience of and proven ability to work to tight deadlines.

Desirable:

F1 Experience of using Agresso accounting software.

F2 Experience of working in a treasury role.

Terms and Conditions

Salary will be Grade 4, £23,881 - £26,338 per annum.

This post is full time (35 hours p/w) and fixed term for up to 12 months to cover a period of secondment leave.

Please Note: If you are a current employee of the University of Glasgow, please be advised that the University would consider an internal secondment opportunity for this post. University of Glasgow applicants should seek clearance for release for internal secondment from their line manager before making a formal application.

Closing date: 17 March 2025 @ 23.45