Job Purpose

Responsible for the implementation of delivering an accurate, efficient and specialist financial support service for the international disease registry projects which are based in the Office for Rare Conditions (ORC) in the School of Medicine, Dentistry & Nursing, College of MVLS.  The post-holder will work closely with the PI, Professor S. Faisal Ahmed and the Registries Project Management Team on established projects and with the wider network of global stakeholders and funders that are involved in these projects. The post-holder will provide a high level of proactive administrative support with a focus on financial administration of incoming and outgoing grants and contracts.

Main Duties and Responsibilities

1.  Provide effective high-level financial management of the ORC Registries grants ensuring that systems are in place to provide timely financial reporting, detailed analysis and any other information required by the Team.

2.  Responsible for maintaining, monitoring, and reporting on the ORC Registries grants ensuring that all resources are correctly and efficiently utilised and accounted for in line with relevant financial management. Responsible for taking corrective action where appropriate and ensuring a strong financial internal control environment is maintained.

3. To support budget setting, year-end processing and longer-term strategic planning of key tasks and transactions.

4.  Act as the main point of contact for providing specialist financial advice and guidance in relation to financial management, regulations and processes relating to the activities of the ORC Registries as required.

5.  Responsible for the line management of the ORC Registries team on matters related to finance ensuring that processes are operating with defined targets to provide analysis, evaluation and reporting on the transactional activities to enhance delivery and service performance.

6.  To develop the skills and expertise of the team to ensure they are appropriately trained in the relevant policies and procedures to ensure an effective delivery service is operated.

7.  Assist and advise key colleagues with the financial audits and data requests, ensuring that accurate information is provided, and records/databases are kept updated accordingly.

8.  Build relationships and maintain an effective network of communication with relevant colleagues across the College of MVLS recommending alternative courses of action or process improvements as appropriate.

9.  Undertake any other reasonable duties as required by the ORC Registries team.

10. Engage in reasonable professional development activities as appropriate.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1.  Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.

A2.  Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar role.

A3.  Knowledge of financial and accounting procedures, particularly accrual accounting.

Desirable:

B1.  Accounting qualification, HNC in Accounting or equivalent.

Skills

Essential:

C1.  Strong organisational and time management skills, with the ability to multi-task and deliver high quality work unsupervised and within deadlines.

C2.  Excellent oral and written communication skills with the ability to challenge where appropriate with diplomacy.

C3.  Numeracy and the ability to understand, process and communicate financial information clearly and accurately.

C4.  Ability to anticipate, analyse and address problems independently to initiate judgement.

C5.  Ability to work proactively and flexibility, adapting to changing prioritises and   requirements.

C6.  Ability to motivate team, delegate effectively and plan/prioritise the team’ work.

Experience

Essential:

D1.  Recent relevant experience working as a Finance Administrator in a team

D2.  Experience of using computerised finance systems

D3.  Extensive experience in using MS Office, minimum of Intermediate level within Excel

D4.  Experience of working with and communicating financial data to Non-Financial Stakeholders

D5.  Experience in the use of Agresso Financials.

Desirable:

E1.  Experience in a Higher Education institution

E2.  Experience of handling research grants

E3.  Experience of working with international partners

Terms and Conditions

Salary will be Grade 6, £33,232 - £36,924 per annum pro rata.

This post is part time (17.5 hours per week) and open ended with funding for up to 12 months from the start date.

Location: Queen Elizabeth University

The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK.  If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.

Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.

Closing Date:23:45 on Wednesday 12th February 2025