Job Purpose

To provide specialist, professional advice, leadership and operational IP management support to the IP & Commercialisation Team within the University’s Innovation, Enterprise & Engagement Directorate (IEED).  The role holder will work as part of the team that provides specialist advice and support to academic staff on the protection and commercialisation of innovations arising from their university research activities leading to widespread and enduring impact beyond academia. The role holder will attend relevant external courses to support continued professional development.

Main Duties and Responsibilities

Responsible for:

1. Managing a large and complex portfolio of patents, ensuring the correct actions have been undertaken, relevant fees paid, and appropriate decisions taken to curate the portfolio.

2. Ensuring accurate and up to date project, patent and other registered IP records are maintained on the university intellectual property management system.

3. Manage the cost-effective use of university patent agents and lawyers in delivery of diligence and project outcomes.

4. Ensuring all service charges and official fees in relation to the IP portfolio are accurately recorded, working closely with the Finance teams across the University.

5. Liaise with the IEEDD administrative team in relation to the processing of invoices in relation to the patent budget and cost recoveries.

6. Ensure timely processing and actioning of routine correspondence between the University, inventors and the patent agents and ensuring critical deadlines are met.

7. Build and maintain effective working relationships with academic and professional services staff through the provision of specialist intellectual property expertise to deliver project outcomes.

8. Patent formality administration: identify, check and action patent formalities, (For example, Powers of Attorney, confirmatory assignments and inventor declarations).

9. Supporting the IP & Commercialisation Team with preparing standard form agreements, primarily revenue sharing agreements and inter-institutional agreements and liaising with relevant parties (internally and externally) in this regard.

10. Ensure that details of licenses and spin-out transactions are appropriately recorded on systems and details shared with the Finance Office and legal team.

11. Collect, collate and record in a database all information received in relation to each GU Holdings portfolio company.

12. Support invention assessments including prior-art, freedom to operate searching and market research.

13. Compiling reports using the university intellectual property management system to provide the metrics required for reporting to HE-BCI, research funders (e.g. Wellcome Trust, BHF), Colleges, Schools and university management.

Knowledge, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Detailed knowledge of the processes involved in securing and maintaining IP rights.

A2 Detailed and up-to-date knowledge of the different types of IP and the rights they provide.

A3 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar / number of different roles. Or, Scottish Credit and Qualification Framework level 9,  [Ordinary Degree], or equivalent, including professional accreditation with relevant formal training and experience of personal development in a similar or related role.

A4 Knowledge of intellectual property, specifically working knowledge of patent application process.

A5 Degree qualified in any science, engineering, social science or arts & humanities discipline.

A6 High level of IT literacy.

Desirable:

B1 Higher degree.

B2 Qualification in IP administration/management.

B3 Working knowledge of typical terms in licensing and research contract agreements between universities and industry or investors.

Skills

Essential:

C1 Excellent written and verbal communication skills.

C2 IT Literacy.

C3 Ability to work independently, as part of a team, and collaboratively in partnership with teams in parallel services/units.

C4 Ability to work flexibly and adapt to changing environments.

C5 Excellent problem solving and analytical skills.

C6 Ability to influence and negotiate both within an organisation and with external parties.

C7 Ability to plan and manage own activities and to interact effectively with people at all levels within the University, companies.

Experience

Essential:

E1 Experienced in working with data management systems with large number of records.

E2 Experienced in completing tasks within deadlines.

E3 Experienced in performing data management tasks with a high degree of accuracy and organisation.

E4 Experienced in building personal credibility and trust within a team in relation to a specific activity or project.

Desirable:

F1 Experience of working in a professional IP management environment such as with a patent attorney or a University Technology Transfer Office.

F2 Experience in using the Inteum Minuet IP management database.

F3 Experience in using finance management systems such as Agresso.

Terms and Conditions

Salary will be Grade 7, £40,497 - £45,413 per annum.

This post is full time (35 hours p/w) and open-ended. Relocation assistance will be provided where appropriate. This position can accommodate local hybrid working arrangements, to be discussed with the successful applicant.

The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship. Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.

Closing date: 23 April 2025 @ 23.45