Job Purpose

To support the Chair and Committee in charge of the Lord Gifford endowment in the planning and hosting of Gifford Lectures and related events.

To clerk regular committee meetings, compose minutes, and circulate agenda and papers for discussion.

To maintain the committee website and other communication platforms.

Main Duties and Responsibilities

1. Clerk regular committee meetings (set up Doodle polls; confirm dates; compile and circulate minutes, agenda, financial reports, and all relevant papers as apropriate).

2. Maintain the Glasgow Gifford Lectures website, social media and other online presence as appropriate.

3. Provide full administrative support to the Chair and Committee members in the planning and hosting of Gifford Lectures related events.

4. Liaise with the School’s Operations and Finance team, and any relevant colleagues within and outwith the School, including the University’s media and communications team, the IT, Audio-Visual and Print Units and the University’s travel management team, in delivering the tasks assigned by the Committee in support of its regular business and the hosting of Gifford Lectures-related events.

5. Liaise with Gifford speakers/guests as appropriate and on the instructions of the Chair/committee members in planning and hosting related events, and in following up on any outstanding issues related to expenses and/or payment of an honorarium.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential

A1 Undergraduate degree or Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent

Desirable

B1 Knowledge/experience of organising seminar or lecture series or cognate academic events (e.g. conference, symposium)

B2 Postgraduate degree in academic field cognate to the remit of the Gifford bequest

B3 Up-to-date knowledge of an academic field cognate to the remit of the Gifford bequest

Skills

Essential

C1 Proven interpersonal and communication skills, both written and verbal

C2 Effective planning, organising and prioritising skills

C3 Good analytical and problem solving skills

C4 Excellent attention to detail and sound numeracy skills

C5 Strong IT skills, including Excel and Word

C6 Proven ability to work independently and as part of a team

C7 Ability to work flexibly and adapt to changing environments

Desirable

D1 Familiarity with GU IT and data management platforms (e.g. t4; Agresso)

Experience

Essential

E1 Experience of providing administrative support in an organisation

Terms and Conditions

Salary will be Grade 5, £26,338 - £30,805 per annum pro rata.

This post is part-time (a minimum of 60 hours per year, with an average of 1 hour per week ), and open ended (permanent).

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As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension , benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community here.

We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.jobs.gla.ac.uk/benefits-salary-and-flexible-working for more information.

Closing Date: 14 May 2025